Safety and security are integral to event management. Unlike many other features, safety and security will remain a priority throughout and after the event, therefore, a detailed strategy must be planned months before the event proper is conducted.
A good way to kick off the planning process for an event security plan is to integrate information about the event with safety and security measures, cataloging each of these components under applicable headings such as:
1. Crowd Management
Crowd size should directly be proportional to safety. Safety measures must either be equal to or greater than the potential risks posed by the movement of crowds, beginning with the arrival through the entirety of the event. This also encompasses the post-event cleanup of the site.
This section should include details regarding the measures put in place for crowd control, such as temporary pedestrian barriers to steer crowds, as part of the risk assessment as well. For example, if there is going to be a large gathering of people, these facts should be included.
2. Traffic Management
The control of traffic, including travel to, from, and inside the event is part of the plan for managing traffic. More often than not, it includes information about additional facilities, such as the use of concrete barriers or other types of blockades.
Temporary event fencing can be safely installed to prevent unauthorized parking but easily removed as needed to ensure that any emergency vehicles will be able to access the site quickly whenever it is required to do so.
3. Incident Planning
The standards for major incident planning imposed by the local government and emergency services provided by security agencies must be aligned in full compliance. In the event of an emergency, it is necessary to provide specifics and a contingency plan should be prepared and communicated with all relevant authorities.
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